Enrollment Services

Breck Turkington, Director
230 Buchanan Hall
Norman, OK 73019-4076
Phone: (405) 325-3572
FAX: (405) 325-7492
enroll@ou.edu
www.ou.edu/enrollment

Classroom Management

Classroom Management (233 Buchanan Hall) is responsible for the scheduling of general purpose classrooms, event room scheduling, pertinent information for the class schedule (such as allocation guidelines, schedule changes, course grading and course cancellation), forms and class roll information.

Degree Audit Services

Degree Audit Services (233 Buchanan Hall) is responsible for maintaining and updating the Degree Navigator (DN) software. DN is a web-based degree audit system and is intended to be used as a supplement to degree check sheets, the general catalog and academic advising. DN has the ability to allow the students to see degree requirements, course requirements and degree audits in multiple report formats. Degree Navigator allows students to shop their credits into any of the institution’s other major/minor programs.

Registration: Online Enrollment

Registration (230 Buchanan Hall) includes the university’s online enrollment process which is done through one.ou.edu. Students should refer to Enrollment website for specific dates, deadlines and procedures that apply to the registration process.

Generally, registration consists of advisement through the college office, enrollment in courses, and payment of tuition and fees. Advisement and enrollment should take place before classes begin; tuition can be paid following enrollment and must be paid by the date given in the University calendar included in the current Class Schedule.

In addition to the normal registration process, students enrolled at either the Norman Campus or the University of Oklahoma Health Sciences Center in Oklahoma City may cross-enroll in courses at the other campus. Students should check with the Registration Office of their home campus for more specific information on the cross-enrollment procedure.

Calendar

The University of Oklahoma offers courses in the fall semester (late August to early January), the spring semester (mid-January to early June), and the summer session (June to August).

Academic Workload

A student desiring to carry an academic overload (number of semester-credit-hours 25 percent or more than the number of weeks in the applicable academic semester or summer term), must have demonstrated readiness to perform on an overload basis, either through superior performance on a college aptitude test, or on the basis of superior academic achievement in high school or college.

An academic overload is defined as a number of semester-credit-hours 25 percent or more than the number of weeks in the applicable academic semester or summer term. A student wishing to enroll in an academic overload must obtain permission from his or her dean. The fall/spring semesters are periods of 16 weeks; consequently, 20 credit hours are considered an overload and the maximum enrollment permitted under any circumstances is 24 hours. Likewise, the summer session is a period of eight weeks; consequently, 10 credit hours are considered an overload and the maximum enrollment permitted under any circumstances is 12 hours.

The maximum student overload in any given semester or term is limited to a number of semester-credit-hours which is 50 percent greater than the total number of weeks in the applicable academic semester term. A student simultaneously enrolled in two or more institutions should not exceed the standards set forth in this policy.

Attendance Policy

Students are responsible for the content of courses in which they are enrolled. Specific policy concerning attendance requirements and announced and unannounced examinations is the responsibility of the individual instructor. Students have a responsibility to inform faculty prior to absences whenever possible. Faculty should make every effort to find a reasonable accommodation for students who miss class as a result of participation in Provost approved or Director of Athletics approved University-sponsored activities or legally required activities such as emergency military service. Students missing class on account of jury duty must receive such an accommodation. The student is responsible for class attendance after completion of registration. The student must cancel before the first day of classes to avoid being charged fees and tuition. Students who do not attend classes beginning the first day may be canceled from a course if there is high demand for seats from students who are waiting to enroll in courses. However, students should understand that non-attendance and/or non-payment of fees will not automatically result in cancellation of enrollment. The student is responsible for dropping courses by the appropriate deadlines in order to avoid tuition charges.

Final Examinations

Oklahoma State Regents for Higher Education regulations require that those institutions that reserve the final week of the semester as a testing period shall ensure that all classes meet during the testing period. Final examinations are given at the discretion of the instructor, or, in the case of multiple sections, the department in which the course is offered.

(Exceptions: The College of Arts and Sciences requires that an examination, either a last or final examination, be given during the scheduled final examination period for each regularly scheduled undergraduate course. Independent study and pure laboratory courses are excluded; the College of Engineering and the College of Atmospheric and Geographic Sciences require comprehensive examinations to be given during the regularly scheduled examination periods in all undergraduate courses excluding directed readings, pure laboratory courses and project type design courses and seminars.)

When a final examination is given, the student must take the examination. If a final examination is given, no faculty member is authorized to depart from the published examination schedule for either a class or an individual without approval, as stated in the Faculty Handbook. Early final examinations are prohibited.

Final Examination has been defined as follows: an examination which is comprehensive in nature or which accounts for a greater proportion of the final grade than an examination given during the semester. (President, 2-10-86) A student will not be expected to take more than two final examinations in one day. In cases where a student has three or more exams scheduled for the same day, instructors must offer make-up exams. The student’s number of exams will be brought down to two by the following procedure:

1. If a student has three or more exams on the same day, the instructor(s) giving the third and subsequent exams must provide make-up exams during the week designated for final exams for that semester;
2. The student must notify the instructor or department of the third and subsequent final exams scheduled within a single day. Such notification must be given to the specific instructor or department before the end of the twelfth week of classes (sixth week of the summer term).

In the event a conflict should arise from the scheduling of two or more final examinations at the same time, the student will attend the examination for the class that met first during the week, according to the student’s class schedule. The instructor(s) giving the second and subsequent exams must provide make-up exams during the week designated for final exams that semester.

Change of Address

A student may change their billing, mailing, parent, and permanent addresses and phone numbers online through one.ou.edu, or by completing the change of address form available at Enrollment Services, 230 Buchanan Hall. In addition, international students must also report to the International Student Services office in Farzaneh Hall room 144.

Change of College and Major

A student wishing to transfer from one degree-recommending college to another within the University should contact the advising office of the college to which the transfer is occurring.

University College students should contact University College for information on transfer to a degree-recommending college.

A student who wishes to change major fields should consult his or her college advising office.

Classification of Students

Freshman — through 29 semester hours earned.

Sophomore — 30–59 semester hours earned.

Junior — 60–89 semester hours earned.

Senior — 90 semester hours earned.

Full-Time Students

To be considered full time, an undergraduate student must be enrolled in at least 6 hours in a summer session and at least 12 hours in a fall or spring semester. For limitations on graduate student enrollment, see the Graduate College website.

Payment

Tuition and Fees

Tuition and fees may be paid following enrollment. To avoid penalties for late payment, fees should be paid completely prior to the date given in the University calendar. Fees may be paid online through one.ou.edu, in person at the Student Financial Center in Buchanan Hall or by mail. For the most up-to-date information concerning tuition and fees, visit the Bursar Services website.

Refunds

Refunds are calculated from the day classwork begins for each semester or session according to the following schedules established by the Oklahoma State Regents for Higher Education. Schedules for summer session may differ; please consult the Summer Session Schedule for applicable refund dates.

Change(s) of Enrollment

NOTE: The regulations listed below apply to courses that meet the full semester. For summer session, please refer to the Academic Calendar for specific dates for all summer blocks. Courses that do not meet the full term will have different deadlines. Contact Enrollment Services, room 230 Buchanan Hall, enroll@ou.edu for more information.

Period I - Free Add and Drop

Students may add during the first week of classes for Fall or Spring without approval of instructor. Students may add during the second week of classes for the Fall or Spring semester with approval of instructors. Students may drop without additional charges or grading penalties any time up through the end of the second week of classes in Fall or Spring. No grades will be recorded for dropped courses.

Note on tuition charges for dropped courses: You will be required to pay tuition and fees for any course dropped after the second week of classes in Fall or Spring Semesters, even if you add another course at the same time.

Students can add and drop classes online through one.ou.edu during the first two weeks of fall and spring. Beginning with the third week, students must go to OU Enrollment Services in Buchanan Hall room 230 to add or drop classes. Online add/drop is not available.

Period II - Automatic Grade of W

Period III - Grade of W or F

Graduate students: Seventh through tenth week of Fall and Spring. The same restrictions on added courses apply as for Period II, above. For dropped courses, instructors may assign a grade of “W” or “F.”

Period IV - Petition College Dean

Undergraduate Students: Thirteenth week through end of classes in Fall and Spring. Permission of instructor and Dean is required for added classes. Students who wish to drop a course during this period must petition the Dean of the student’s College. (Instructor’s Signature and Grade of W or F is required.)

Graduate Students: Eleventh week through end of classes in Fall and Spring. Permission of instructor and Dean is required for added classes. Students who wish to drop a course during this period must petition the Dean of the student’s College. (Instructor’s Signature and Grade of W or F is required.)

Undergraduate 5-W Limit

A student is allowed only five grades of W throughout the course of his/her undergraduate career at The University of Oklahoma. Once a student reaches this maximum number of W grades, he/she will not be allowed to drop any courses after the free add and drop period. After the five-drop limit has been reached, students with extreme, extenuating circumstances may apply for an exception to the limit on W grades through the Academic Advising Resource Center. Complete withdrawals do not count in this limit.

Complete Withdrawal/Cancellation of Enrollment

Many students become confused by the difference between “canceling” and “withdrawing” and how these affect tuition charges and grades. Cancellation is the term OU uses if a student drops all classes before classes begin. Canceling enrollment removes all tuition charges and all record of enrollment. No grades are recorded. Complete Withdrawal occurs if a student drops all classes after classes begin. If complete withdrawal occurs before the tuition obligation deadline, there are no tuition charges. If the student withdraws after the deadline, the student will be charged full tuition rates.¹

1

Federal regulations required the First Time Title IV Attendees (students receiving federally guaranteed financial aid for the first time at OU) will be charged on a different schedule if they withdraw from school after classes begin. Refund schedules for students in this category are available on request.

Cancellation of Enrollment

Undergraduate students may cancel enrollment by contacting Compass Network at compassnetwork@ou.edu or by calling (405) 325-8103, and graduate students may contact the Office of Enrollment Services by emailing enroll@ou.edu or by calling (405) 325-3572. After classes have begun, students must withdraw from enrollment according to the following instructions.

Complete Withdrawal from Enrollment

A student who experiences an interruption due to unforeseen or extenuating circumstances and chooses to leave the institution, must officially withdraw from the University of Oklahoma through the Complete Withdrawal Process.

Undergraduate Students
During the first three weeks of classes (Fall/Spring), undergraduate students requesting a Complete Withdrawal from the University should contact the Compass Network at compassnetwork@ou.edu or (405) 325-8103 to be processed through the University’s Retention Action Team.

Beginning the fourth week, undergraduate students requesting a Complete Withdrawal must complete an online Petition for Complete Withdrawal which will be sent to the Academic Advising lead of the college in which the student is enrolled for consideration. The College Academic Advising Lead will contact the student directly to discuss the implications and feasibility of withdrawing, as well as any alternative academic options that may exist. Documentation of extreme extenuating circumstances will be required. If possible, students are expected to continue attending classes until such time the Petition for Complete Withdrawal is approved. Once the petition has been approved for a complete withdrawal for the semester, students will receive the grade of “W” for all courses.

Graduate Students
Graduate students withdrawing from the University should contact the Office of Enrollment Services during the first two weeks of classes (Fall/Spring), and the Graduate College Office beginning the third week of classes. Graduate students withdrawing from all courses in the first six weeks of classes (first three weeks of a summer session) receive the grade of W in each course of enrollment. Beginning with the seventh week (fourth week of a summer session) through the last day of classes of the semester or summer term, these students must receive a grade of W or F from the instructor in each course upon withdrawal.

Withdrawn students are refunded fees and tuition according to State Regents’ refund policy.

A student will be held responsible for the cost of room and board if either or both are furnished by the University.

Audit

Auditing is attending a class without participating in classwork or receiving credit. Enrollment as an auditor is permitted in all courses, subject to the approval of the instructor in the course. All tuition and fees are assessed for audit enrollments.

Initial enrollment in a course as an auditor may be completed only between the first day of classes and the last day permitted for late enrollment for credit in any semester or term. Students wishing to enroll in a course as an auditor need to get an Audit add/drop form from OU Enrollment Services in Buchanan Hall 230, get instructor's approval and then return the form to Enrollment Services.

A change of enrollment from audit to credit may be made, provided the change is made no later than the end of the second week of classes in a regular semester, and provided the instructor and appropriate dean grant approval. Students wishing to change enrollment from audit to credit need to get an add/drop form from OU Enrollment Services in Buchanan Hall 230, get the appropriate approvals and then return the form to Enrollment Services.

To change enrollment from credit to audit, students need to get an Enrolling for Audit  form from the OU Enrollment Services office in Buchanan Hall 230, get appropriate approvals and then return the form to Enrollment Services.

• Undergraduate students: a change of enrollment from credit to audit may be made during the first two weeks of classes in a semester.
• Graduate students: a change of enrollment from credit to audit may be made during the first ten weeks of classes in a semester, provided the student is passing in the course at the time the change is processed and the student has received approval from the instructor. A change of enrollment processed during the first ten weeks of a semester requires a report of progress from the student’s instructor.

For summer sessions, students should refer to the Academic Calendar for specific deadlines for all summer blocks.

A change of enrollment to audit supersedes the original enrollment for credit, and no withdrawal from the credit enrollment is posted on the student’s academic record.

A grade of W may be assigned to a student who has not performed according to the instructor’s requirements for an auditor in that class. Such W’s will be applied to the total of five drops allowed in a student’s academic career.

Enrollment as an auditor is indicated on the student’s permanent academic record with the final mark AU (identified as Audit), subject to the same posting regulations governing credit enrollment.

Fee Waivers for Auditing of Courses

Institutions of the state system are authorized to waive general enrollment and all other fees for residents of Oklahoma 65 years of age or older for auditing of academic courses, contingent upon space being available.

Pass/No Pass Option

Students may elect to enroll in courses on a pass/no pass basis, but should understand that colleges may not count pass/no pass enrollments when determining whether the student has fulfilled the requirements for a degree. Specific college limits are listed in the Pass/No Pass section of the Enrollment Policies web page.

Both grades, P and NP, are considered neutral grades in the computation of grade point averages, i.e., credit hours for Pass, though earned, will not be included in grade point averaging, and no credit hours will be earned for No Pass. Preprofessional students who plan to apply for admission to professional schools, such as law or medicine after completion of an undergraduate degree, are advised that courses taken on the pass/no pass option may hinder admission when grade point average is a major consideration. For advice, the student should consult the admissions office of the professional school where he or she intends to apply.

Before enrolling in courses under the pass/no pass option, students should consult with their advisers or personnel in college offices to be certain of approved enrollment.

Students may change enrollment in a course to or from the pass/no pass option by the add/drop procedure in the first two weeks of a regular semester or the first week of a summer term with the approval of an adviser and the college office when required. This change in enrollment must be completed in person at Registration, 230 Buchanan Hall.

To prevent any discrimination in grading, the student’s choice of P/NP grading will not be made known to the instructor in a course. The grade will be automatically assigned at the end of the course on the basis of the grade submitted by the instructor. The minimum performance level required to receive a P grade in a course is a grade of C.

Veteran Student Services

GI Bill® Student Responsibilities

Applications for Benefits

VA students can submit applications online. If students don’t have access to apply online they can call 1-888-442-4551 and ask that an application be mailed to them.

All VA students must file an application when they first start school before they can receive benefits. Students who have never received VA benefits must file an original application 23 (Veterans or Servicemembers applying for Chapters 30, 32, 33, 1606 and 1607 use VA Form 22-1990; dependents applying for Chapter 35 or Chapter 33 (Fry Scholarship) use VA Form 22-5490; students requesting Transferred Post-9/11 GI Bill (Chapter 33) use VA-Form 22-1990e). Students who have received VA benefits before must file a “Request for Change of Program or Place of Training” (Veterans, Servicemembers and dependents using Transferred Post-9/11 GI Bill (Chapter 33) use VA Form 22-1995 and dependents using Chapter 35 or Chapter 33 (Fry Scholarship) use VA Form 22-5495).

Change of Address and Direct Deposit

Address and direct deposit information must be kept current. Chapter 30, 1606 and 1607 students can use the WAVE system to update address and financial institution information. Links to do so are on the “Main Menu” available after you log onto WAVE.

If a student wants to start (Chapter 30, 33, 35, 1606, and 1607) or change a direct deposit, the student should have his or her account information handy. The following information is needed to set up direct deposit and can be found on checks and bank statements:

• Account number
• 9-digit bank routing number
• Type of account (checking or savings)

If a student has direct deposit the student still needs to keep his or her address current because all other correspondence including award letters are mailed to the student's address. All other students can call 1-877-838-2778 to begin and change direct deposit.

eBenefits

Students are strongly encouraged to register and utilize eBenefits to assist them in the following:

• Obtaining up to date information on their educational entitlement
• Updating their Direct Deposit and personal contact information
• Downloading VA letters and personal documents
• Viewing the current status of their payments (both education and disability)

Students can register for either a Basic or Premium account, but must be enrolled in the Defense Enrollment Eligibility Reporting System (DEERS) to obtain either account type.

Student Verification of Enrollment

Students receiving Chapter 30, 1606, and 1607 must verify their enrollment monthly by Web Automated Verification of Enrollment (WAVE) or by Interactive Voice Response (IVR). The monthly verification of enrollment has not been added for Chapter 33 and Chapter 35, with one exception. Chapter 35 NCD students are mailed a monthly verification form (VA Form 22- 8979).

The preferred verification method is WAVE, which includes features not in IVR. When students are awarded benefits, the award letter they receive describes WAVE and IVR. The earliest students can verify their enrollment is the last calendar day of each month.

WAVE allows students to verify their enrollment on the Internet. WAVE is on the Education Service website.

Students must be currently enrolled in an approved educational program and must have a current benefit award to use WAVE. The WAVE system permits students to perform a multitude of functions. For instance, students may:

• Verify that enrollment has not changed
• Report a change in enrollment
• Change mailing address
• Initiate or change direct deposit information
• View the enrollment period and monthly benefit amount
• View the remaining entitlement
• Sign up for a monthly e-mail reminder

IVR allows students to “phone in” (1-877-823-2378) their monthly verification if there are no changes to the enrollment during the previous month. If there were changes in the enrollment, the student must contact the VA Certifying Official to submit a change in status and the payment may be delayed until the reduction is processed.

School Responsibilities

School Certifying Official Responsibilities for Reporting

• School Certifying Officials complete annual training administered by Dept of VA and State Accrediting Agency.
• Keep VA informed of the enrollment status of Veterans and other eligible persons. Use basic forms to keep VA informed, such as:
• Enrollment Certification (VA Form 22-1999) to report required enrollment information
• Notice of Change in Student Status (VA Form 22-1999b) to report changes to enrollment Information
• Report all enrollments and changes within 30 days
• Report one term at a time
• Monitor the subjects pursued by a student to certify to VA only those subjects that apply to the student’s program
• Monitor student’s grades to ensure satisfactory progress is being made.
• Report when a student was terminated due to unsatisfactory progress
• Monitor student’s conduct and report when student is suspended or dismissed for unsatisfactory conduct

Responsibilities for maintaining records of VA students and making the records available for inspection:

• Retain file of VA papers submitted & records of academic progress, program pursuit, etc.
• Maintain records for at least three years following the student’s last date of attendance
• Ensure that records are kept in a safe place and that the privacy of VA students is protected
• Make available all school records to representatives of the SAA and VA.

A school’s file for a VA student should contain:

• Copies of all VA paperwork
• The school’s transcript, grade reports, drop slips, registration slips (for those courses dropped during drop/add), transcripts from previous schools with evaluations of same, student’s school application, records of disciplinary action, program outline (to track proper courses taken), etc.

Additional responsibilities required of a Yellow Ribbon school:

• Certify in accordance with the school’s Yellow Ribbon agreement
• Maintain these additional records:
  • Track the number of students enrolled under Yellow Ribbon
  • Track the annual Amount of Tuition and Fees
  • Develop and document a process for the first come-first serve enrollment of students into the Yellow Ribbon Program.

Keep the State Approving Agency (SAA) informed of:

• New programs and changes in current programs
• Changes in academic policies and procedures
• Changes of address, phone numbers, certifying officials
• Any other information required by the SAA.

Keep up-to-date on current VA rules and benefits

• Provide email address to VA Education Liaison Representative
• Read and maintain VA bulletins
• Read and keep in a safe place a copy of the VA Benefits Handbook
• Maintain records of VA students and make all records available for inspection
• Retain a file of VA papers submitted and records of academic progress, program pursuit, etc.
• Maintain records for at least three years following the student’s last date of attendance

NOTE: SCOs should submit initial enrollment information within 30 days of the beginning of the term. If possible, VA recommends pre-certifying a student’s enrollment before the beginning of the term in order to prevent gaps in benefit payments. SCOs must also report changes in enrollment within 30 days of any change.

OU Veterans Choice Act Residency Reclassification

OSRHE Policy

Each residency petition is judged on its own merit using the guidelines and regulations established by the Oklahoma State Regents for Higher Education (OSRHE) (PDF) (3.18 In-state/out-of-state Status of Enrolled Students). It is the student's responsibility to provide documentation to support a petition for in-state tuition classification. Petitions that are not supported by sufficient documentation will be denied.

Supporting Evidence or Documentation

Actions such as the following may help to support an application for resident tuition status insofar as they apply to the Basic Definition of Resident Status: maintaining a permanent home/domicile in Oklahoma for at least 12 months prior to the first day of class attendance at any Oklahoma institution of higher education; Oklahoma automobile registration and driver's license; evidencing in some convincing way intent to remain in Oklahoma indefinitely after graduation (in other than a graduate student capacity); owning property and paying state property taxes, voter registration. All of these things will be taken into consideration as part of a petition for in-state tuition classification, but are not, in and of themselves, sufficient to establish residency.

The issue of intent to remain in Oklahoma after completing one's education is important in reclassifying financially independent adult students. Each individual must present his or her own special set of circumstances, along with documentation, to support the contention that he or she intends to remain in Oklahoma after graduation or ceasing to enroll as a student. Verification of full-time employment after graduation is an example of documentable intent to remain; however, verification of future employment should be no more than one calendar year prior to the expected graduation date. This is not the only means to establish this intent. All materials and circumstances presented by the student will be considered, but the evidence must clearly and convincingly show a student's intent to stay in Oklahoma.

Uniformed Services and Other Military Service/Training

Active Uniformed Service/Discharged or Released from Active Uniformed Service for whom Oklahoma is the Home of Record

The following shall be eligible for in-state status:

• Members of the uniformed services, along with their dependent children and spouse, who provide evidence that they are full-time active duty status of more than thirty (30) days in the uniformed services stationed in Oklahoma or temporarily present through military orders. Further, when members of the armed services are transferred out-of-state, the member, their spouse and dependent children shall continue to be classified as in-state as long as they remain continuously enrolled.
• Regardless of the residency of the student, dependent children or spouse of a person who is currently serving as a member of the active uniformed services of the United States on full-time active duty status of more than thirty (30) days for whom Oklahoma is the home of record.
• Person, or dependent children or spouse of a person, who was discharged or released from a period of not fewer than ninety (90) days of active uniformed service and less than five (5) years before the date of enrollment in the course(s) concerned and for whom Oklahoma is the home of record.

• Former full-time active uniformed services personnel who remain in Oklahoma after their service may retain their in-state status without the 12 month requirement if they establish domicile as defined in this policy.

Active Uniformed Service/Discharged or Released from Active Uniformed Service (Regardless of the Home of Record)

Pursuant to Title 70, O.S., Section 3247 (as amended), the following is compliant with the eligibility criteria prescribed in the Veterans’ Access, Choice, and Accountability Act of 2014.

A student who files with the University of Oklahoma a letter of intent (PDF) to establish residence in the state and who resides in the state while enrolled at OU shall be eligible for in-state status if the student:

• Is a person who was discharged or released from a period of not fewer than ninety (90) days of active duty uniformed service, less than five (5) years before the date of enrollment in the course(s) concerned, and is pursuing a course of education with educational assistance under Chapters 30 or 33 of Title 38 of the United States Code while living in Oklahoma;
  or
• Is a person who is entitled to assistance under Section 3311(b)(9) or 3319 of Title 38 of the United States Code by virtue of a relationship to a person who was discharged or released from a period of not fewer than ninety (90) days of active duty uniformed services, and enrolls in the course(s) concerned within five (5) years of the date the related person was discharged or released from a period of not fewer than ninety (90) days of active duty uniformed services
  or
• Is a person who is the spouse/dependent of an individual currently serving as a member of the active, uniformed services (Army, Navy, Air Force, Marine Corps, Coast Guard, National Oceanic and Atmospheric Administration, and Public Health Service) of the United States on full-time, active duty status of more than thirty (30) days and is using Chapter 30 or 33 GI Bill benefits.
  or
• is a recipient of the Marine Gunnery Sergeant John David Fry Scholarship and is using it as a GI Bill benefit.

Please contact OU Veteran Student Services for specific questions concerning the Veterans' Access, Choice, and Accountability Act of 2014.

You may obtain a copy of your DD214 through eBenefits.

OU Military Service Credit 

The University awards credit for educational experiences during military service according to the recommendations of the American Council on Education as published in the "Guide to the Evaluation of Military Experiences in the Armed Services." The policies governing the acceptance of credit awarded for military experience toward satisfying degree requirements vary among the degree-recommending colleges of the University. Students should contact their college academic advisement office for specific information on the applicability of this type of credit toward degree requirements. General questions concerning the evaluation of educational experiences in the armed services should be directed to the Office of Admissions. 

The grade of S (satisfactory) is assigned to all credit awarded for military training. 

Students with educational experiences in the military must submit the following military records to the Office of Admissions & Recruitment for review. 

• Army, Navy, Coast Guard and Marine Corps: Submit an official Joint Services Transcript.  Students may request a Joint Services Transcript be sent electronically to the University.
• Air Force personnel and veterans: Request an official transcript from the Community College of the Air Force for work taken as an undergraduate, or from the Air University for work taken as a graduate student. Community College of the Air Force transcripts may be ordered by sending a request in writing to: CCAF/RRR, 130 West Maxwell Blvd, Maxwell AFB AL 36112-6613, (334) 953-2794 (DSN 493-2794). You may also visit au.af.mil/au/ccaf. Air University transcripts may be obtained by writing to the Registrar’s Office, 50 South Turner Blvd., Maxwell AFB-Gunter Annex AL 36118-5643.
• DANTES/USAFI: Students may also request a transcript from DANTES (Defense Activity for Non-Traditional Education Support) or USAFI (United States Armed Forces Institute—tests taken prior to July 1, 1974). Many tests taken under the auspices of DANTES or USAFI carry American Council on Education credit recommendations recognized by the University. Official DANTES transcripts can be ordered from Thomson Prometric, P.O. Box 6604, Princeton, NJ 08541-6604, (877) 471-9860 (toll free). A transcript of USAFI courses or tests completed prior to July 1, 1974 may be obtained from Thomson Prometric, P.O. Box 6605, Princeton, NJ 08541-6605. Visit getcollegecredit.com to learn more.
• DANTES tests (DSSTs) can also be taken by people who are not in the military. These tests are offered through the Center for Independent and Distance Learning, 1600 S. Jenkins, Room 101, Norman, OK 73072. Call (405) 325-1921 for questions.

OU Description of the probationary period 

OU School Certifying Official will notify VA promptly when a student receiving VA education benefits is placed on academic probation.  Certification date will be for the end of the semester.  Notifications will be sent using VA’s “Ask a Question” via the Internet Inquiry System following the VA’s School Certifying Official Handbook instructions on Academic Probation.

OU Suspension

Unsatisfactory Progress (Academic Suspension) must be reported to VA as a termination dated for the end of the semester by the OU School Certifying Officials.

OU College of Professional and Continuing Studies

*Military and Homeland Security: All non-resident students desiring a military or Homeland Security Law Enforcement (HSLE) tuition and fee waiver must submit evidence of military or HSLE affiliation before enrollment. All military and HSLE tuition and fee waivers may only be applied to College of Liberal Studies courses after the official Add/Drop period for each term for eligible students. Please refer to the information and list of students eligible for the Military and Homeland Security Law Enforcement.

The non-resident military and HSLE tuition and fee waiver does not apply to courses offered by any of the other Colleges at the University of Oklahoma.

Military/Homeland Security Tuition & Hourly Mandatory Fees*

Flat-Rate Tuition: Enrollment in Main Campus courses will fall under Flat-Rate Tuition.

All tuition and fees are subject to change without notice.

Military Tuition Rates

All students desiring military rates must submit evidence of military affiliation during the initial enrollment process.

The following students are eligible for military tuition rates:

• Active duty military spouses
• Retired military members and spouses
• Veterans and spouses
• Civilian employees and contractors on military installations

Military Non-Resident Tuition Waiver

The College of Liberal Studies (CLS) offers a military tuition and fee waiver for CLS courses to all non-resident students who are affiliated with the military or the Department of Defense (DOD).

Note: The non-resident military tuition and fee waiver can only be applied to CLS courses and does not apply to courses offered by any of the other Colleges at the University of Oklahoma.

Students Called to Active Duty

WHAT YOU NEED TO DO

Early in the Semester

If you are a main campus student, you need to contact either Jennifer Trimmer at 325-4308 or Debbie Blevins at 325-1084. They will need a copy of your orders as soon as possible. You can fax them to 325-7492. They will withdraw you from your classes and notify Bursar Services and Financial Aid Services.

If you are a student in OU Extended Campus, Independent Study or Academic Programs, you need to contact R. William Jacobs II, va@ou.edu. He will need a copy of your orders as soon as possible. You can fax them to 325-7273. They will withdraw you from your classes and notify the Bursar and Financial Aid.

Mid to Late Semester

If time allows, visit with each of your instructors to discuss your options.

The faculty and staff have been instructed by the Provost office to assist you in the disposition of your coursework. This may include early completion of courses, withdrawal or receipt of grades of Incomplete. Whatever your decision, you must then notify Veteran Student Services so that office can counsel you on how it will impact your educational benefits.

When you Know the Semester in which you will Return

We will do everything we can to get you back in classes as seamlessly as possible. You may go online to one.ou.edu at the appropriate time and enroll. If you have any stops, advising or otherwise, you may email Jennifer Trimmer at veterans@ou.edu and she will forward your email to the appropriate person.

OTHER CONSIDERATIONS

If you are living in University Housing, you need to submit a release application and a copy of your orders. You should be released from your contract with no penalty. For more information, contact Kari at 325-2511.

If you have a parking permit, send the permit to Parking and Transportation, 1332 Jenkins Avenue, Norman OK 73019. Parking and Transportation will credit your Bursar account. The Bursar will issue a refund if there are no other outstanding charges to your account. If you have any questions about this, contact Parking and Transportation at 325-3311 or parking@ou.edu.

If you purchased your textbooks at any of the Norman campus area bookstores, the stores will give you a refund as long as you can present a receipt.

If you have checked out materials from the University Libraries, be sure they get returned.

If you need to change your address, go to one.ou.edu.